For all events, the setup is the first thing that is done and has an impact on the quality and success of the event. You need to be meticulous and thorough in event planning as well as good skills in event organization.
For all events, the setup is the first thing that is done and has an impact on the quality and success of the event. You need to be meticulous and thorough in event planning as well as good skills in event organization. Here are important issues to pay attention to when setting up events.
Suggest how to set up events effectively
Survey the event venue
The site survey is done before starting to organize the event. The survey is done carefully and in detail, many good choices will come to you. You will save more money and avoid many obvious risks significantly.
Here are a few things to consider when surveying a site:
For Vietnam outdoor event decoration ideas, you need to consider whether the location has a decorative area, where the electricity and water supply is, and whether there is a place to shelter from the rain. Because the weather will greatly affect the cost of organizing and setting up, there are many factors to consider to ensure the success of the event.
If the place is in the hall, you need to pay attention to the designer's work. The event venue can design and execute your ideas or not. The implementation of the idea is very important and many places are limited in the implementation of the event design idea.
Set up events need to pay attention to what?
To be able to set up the location in the best way, you need to carefully check the organization, warehouse, rooms, emergency exits, security levels, water and electricity, and more. Also, you'll want to establish a relationship with the person with primary management responsibility at the event venue. In terms of security, you need to survey and measure the security fence correctly to make a reasonable division of the area.
For the stage, you will want to check the area, height, bearing level of the stage, props, and more carefully to avoid bad cases.
The backstage position needs to monitor and check items such as the standby room, artist room, dancer room, model room, etc. Although it's behind the scenes, you need to make sure this area is secure and clean to facilitate the preparation work.
For the backdrop and bankroll, you should really consider the reasonable position and understanding the necessary parameters for the arrangement and implementation of the staging appropriately.
++ Learn more: the best flower decoration services in Saigon
Common problems with equipment when staging and setting up events
The more devices an event uses, the more likely it is to be exposed to different risks. That's because we need to check and review the equipment before putting it into the event to avoid unnecessary problems.
To minimize risk as well as ensure the best event, you need to prepare a contingency plan for risks such as fire, electric shock, electrical leakage, or equipment breakdown.
You will want to check the radio thoroughly and set it up properly.
You should handle electrical lines safely to avoid leakage problems, endangering guests. It is recommended to use 3-phase power to best withstand the events.
For other equipment such as sound, light, stage effects, we should manage, distribute and select the necessary equipment that meets the standards to bring the best quality for the event and minimize the risks.
Above are Bo Décor - event planner in Hochiminh's sharing on important issues when staging and setting up events. Hopefully, our information will help you better prepare for the upcoming events and events of the company.